Vacancies

About IHAT:

India Health Action Trust was instituted in 2003 as a Charitable Trust with a vision to meaningfully impact the lives of vulnerable and marginalised people by addressing health and social inequities. The Trust is working towards reducing inequities by developing comprehensive and sustainable programmes to improve population health. Since its inception, IHAT has been working closely with the Government of India and state governments, including Uttar Pradesh, Madhya Pradesh, Bihar, Rajasthan and Delhi  to achieve public health goals. Our work is focused in areas of prevention and control of HIV and Tuberculosis, in achieving significant improvements in Reproductive, Maternal, Neonatal and Child Health, improved Nutrition among mothers and children, and strengthening health systems. We use program science to optimise and scale public health programs while partnering with the governments and communities.

About Program:

Reporting to:

Associate, Admin and Finance

Travel Requirements:

10% travel is expected

Job Summary :

The Associate-Administration will be responsible for the day-to-day operations. Their role will consist of office management, complete logistic solutions, event management, vendor management, asset management, bill processing and payments follow-ups etc. The position of Associate – Administration demands for the responsibility of an independent administrator, and coordination with project teams.

Key Responsibilities:

Office Management – Systematic arrangement for opening and closing of the office, maintain neat and clean office, supervision of housekeeping. Procurement of stationery, toiletry, pantry materials and maintaining stock register, subsequent issuance and reconcile the actual physical stock on a monthly basis.

Travel & Logistics Management – Air/Rail/bus tickets booking for the project team members as may be needed and local travel arrangements. Regular liaising with vehicle vendor to feedback on the quality of services received, vehicle condition, driver’s disposition etc.

Events Management – Organizing meetings, trainings, conferences and any other events in district/block level either in the office or at outside venues. Proper arrangement of Conference Halls, Stationeries, Refreshments, Lunch /Snacks/High Tea etc.

Vendor Management – Develop and maintain database of vendors for various services and negotiate with them for competitive rates, quality of products / services in coordination with the central team. Ensure the timely payment to the concerned vendors and keep track of vendor payments.

Asset/Inventory Management – Asset Management at the District/block Office. Maintaining Assets and keep updated the Inventory List for the Central Admin and for subsequent review by internal and external auditors.

Bills Processing – Play a key role in verification of incoming bills against actual events, processing them, preparation of summary and tracking sheet for Finance to pay these.

Other Admin Support – Providing all admin support to project team as may be required time-to-time. Updating the staff details for additions/deletions for the insurance coverage on monthly basis. Liaison with NHM department officials for project related works.

Work Experience:

Experience:

• At least 2 years of relevant experience in Administration, in an NGO/INGO of repute.
• Substantial experience of working with multiple offices located at different places.
• Demonstrated ability to produce results.
• Excellent knowledge of PC operations.
• Must be fluent in Hindi and English.

Education:

• Bachelor’s degree.

Key Competencies:

• In-depth understanding of the development sector.
• Ability to deal with ambiguity and diversity in work areas.
• Ability to multi-task and prioritize work and meet tight deadlines.
• Ability to develop and sustain cordial relations with key stakeholders.
• Pronounced Negotiation Skills – Ability to negotiate the best deals for IHAT, ensuring value for money.
• Excellent interpersonal, communication and people management skills.
• Ability to function effectively as a team member with due respect to multi-cultural, ethnic and linguistic diversities in a team.

How To Apply :

Candidates should visit https://www.ihat.in/vacancies/ page to submit their application. Only a complete application submitted through the online portal before the closing date will be considered.

We will be following a systematic selection process to fill this position based on experience, competency and suitability. Shortlisting for the posts will take place soon after the closing date. Only shortlisted candidates will be invited for an interview. If you have not heard from us within six weeks of the closing date, please assume that the current IHAT positions are unable to accommodate you at the moment. It is also not possible for us to provide you with specific feedback because of the volume of applications we receive.

IHAT does not charge any application, processing, training, interviewing, testing, or other fees in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.

Statement on IHAT’s Commitment to Gender Equality, Diversity, and Inclusion

IHAT is an equal opportunity organization. At IHAT, we are dedicated to fostering an environment that values and respects gender equality, diversity, and inclusion. We believe that a diverse and inclusive workplace is essential for driving innovation, creativity, and success. We are committed to ensuring that every individual, regardless of gender, race, ethnicity, sexual orientation, or any other characteristic, is treated with dignity and respect.

 Commitment to Safeguarding, Protection from Sexual Exploitation and Abuse (PSHEA), and Consent Seeking

IHAT is unwavering in its commitment to safeguarding all individuals associated with our work. We prioritize the safety and well-being of our employees, partners, and the communities we serve. We strictly adhere to policies and practices that protect against sexual exploitation and abuse and emphasize the importance of consent in all interactions.

 Transfer of Commitment

As part of our Terms of Reference, IHAT requires that all hired agencies, partners and individuals uphold these same standards. This includes a firm commitment to safeguarding, protection from sexual exploitation and abuse (PSHEA), and consent seeking. We expect our partners, agencies and individuals working with us to sign into the required policies and integrate these principles into their operations, ensuring a safe and respectful environment for all.

Advertisement Publish Date:

27 September, 2024

Advertisement End Date:

10 October, 2024