Vacancies

About IHAT:

India Health Action Trust (IHAT) aims at improving public health initiatives by supporting programs nationally and globally through providing comprehensive technical assistance in program planning, management and monitoring. Pursuant to the Memorandum of Cooperation between the GoUP and the Bill & Melinda Gates Foundation, IHAT set up a Technical Support Unit (TSU) in 2013 to provide techno-managerial support to the Government of Uttar Pradesh (GoUP) to improve utilization, coverage and quality of key reproductive, maternal, new-born, child health and nutrition (RMNCHN) interventions and services in the state. The TSU has been set up from the funding support of Bill & Melinda Gate Foundation (BMGF) through the University of Manitoba (UOM), Canada.

About Program:

The Uttar Pradesh Technical Support Unit (UPTSU) provides integrated Technical Assistance (TA) to the government of Uttar Pradesh (GoUP), which focuses on accelerating progress in reproductive, maternal, new-born and child health, and nutrition (RMNCHN). UPTSU works closely with the GoUP at the state, district and local levels to optimize RMNCHN programs and services. The technical assistance provided by UPTSU is integrated within the GoUP’s health system response for scale-up and sustainability. UPTSU focuses on interventions to improve outcomes in Family Planning, Maternal and New-born Health, and Nutrition, along with Routine Immunization, Digital Health, and other initiatives.

Reporting to:

Senior Officer/Manager – Administration

Travel Requirements:

Yes

Job Summary :

The Admin Associate provides comprehensive administrative and clerical support to ensure the smooth operation of the department. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Admin Associate shoiuld be proactive, resourceful, and able to handle sensitive information with discretion.

Key Responsibilities:

• To find cost-effective deals and supplier and to discover the best ways to cut procurement expenses and get the quality deal.
• Responsible for supporting Program Units in identifying Procurement Needs, Preparation of Procurement Plans, and Procurement Budgets.
• Procurement of Stationery and maintenance of Stationery Register and bills processing
• Procurement of Pantry Stock, maintenance of Pantry Stock register and bills processing
• Procurement of House keeping materials, maintenance of housekeeping stock register and bills processing
• Procurement of Peripherals, maintenance of Peripherals stock register and it’s processing
• Workstation allotment, Updation of extension list, hotel coverage sheet, workstation layout
• Supervision of Housekeeping of State offices and quality check
• Tracking sheets of bills
• Supporting events and other important meetings

Work Experience:

• Minimum of 3 years of experience in administration or a related field.
• Experience in a nonprofit, governmental, or large organizational setting is preferred.

Education:

• Any Bachelor’s degree, Master’s Degree will be preferred.

Key Competencies:

• Professional demeanor and positive attitude.
• High level of integrity and discretion in handling confidential information.
• Ability to adapt to changing priorities and work under pressure.
• Good intrapersonal communication skills
• Talent in negotiations and networking
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.

How To Apply :

Interested candidates should submit their applications by clicking the “Apply Now” button provided on this page. Only a complete application submitted through the online portal before the closing date will be considered.

IHAT provides a safe working environment for all its employees; follows the principle of equal opportunity and encourages women applicants. Physically challenged with required skills /knowledge and willing to travel are also encouraged to apply.

We will be following a systematic selection process to fill this position based on experience, competency and suitability. Shortlisting for the posts will take place soon after the closing date. Only shortlisted candidates will be invited for an interview. Unfortunately, we can only contact applicants who have been shortlisted for the interview. If you have not heard from us within 6 weeks of the closing date, please assume that the current IHAT positions are unable to accommodate you at the moment. It is also not possible for us to provide you with specific feedback because of the volume of applications we receive.

IHAT does not charge any application, processing, training, interviewing, testing, or other fees in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it.

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11 July, 2025

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20 July, 2025